Trade templates
Construction and renovation quote template guide
Learn how to structure a renovation quote around work phases, materials, allowances, exclusions and payment milestones.
A useful construction or renovation quote should divide the project into understandable phases. The client needs more than one large number: they need to see what work is included, where uncertainty remains, and when payments will be due.
Start with the project scope
Identify the property, rooms or areas covered by the quote. Summarise the intended result, then describe each phase. A typical renovation might include:
- site protection and preparation;
- demolition and waste removal;
- structural or first-fix work;
- plumbing and electrical work;
- plastering, flooring and decoration;
- final installation, testing and handover.
This structure makes omissions easier to spot and gives the client a logical way to compare proposals.
Use measurable line items
Choose units that match how you price the work: days for labour, square metres for tiling, linear metres for skirting, or units for doors and fittings.
| Phase | Example line item | Quantity |
|---|---|---|
| Preparation | Protect floors and access route | 1 job |
| Demolition | Remove existing kitchen units | 2 days |
| Finishes | Supply and install porcelain floor tile | 24 m² |
| Handover | Clean, test and remove waste | 1 job |
Avoid vague descriptions such as “materials included” when the material specification can materially change the price.
Separate fixed prices from allowances
Some decisions may not be final when you prepare the quote. If sanitaryware, tiles or appliances have not been selected, show a clear allowance rather than quietly assuming the cheapest option.
For example: “Tile supply allowance: €25 per m². Any difference following client selection will be agreed before ordering.” Label allowances consistently and explain how changes are handled.
Record assumptions and exclusions
Renovation work often contains hidden conditions. State the assumptions used to prepare the price and the items that are excluded. Common examples include:
- hidden structural defects or asbestos removal;
- planning, permit or professional fees;
- utility upgrades outside the property;
- client-supplied fixtures and their delivery;
- temporary accommodation or storage;
- work outside normal hours.
An exclusion is not negative. It gives the client an honest boundary and creates a sensible process if extra work becomes necessary.
Link payment milestones to progress
A staged job may need a deposit and progress payments. Describe each milestone in objective language—for example, booking, completion of first fix, completion of finishes and handover. Ensure the schedule suits your cash flow, supplier commitments and applicable local rules.
Example summary
Kitchen renovation including strip-out, electrical and plumbing alterations, plaster repairs, floor tiling and installation of client-supplied units. Price based on clear access during working hours. Structural repairs and appliance supply excluded. Additional work requires written approval before proceeding.
Before sending the quote
- Confirm measurements and specification revisions.
- Check that subcontractor and supplier prices are current.
- Identify every provisional allowance.
- Align the work phases with the payment schedule.
- Explain how variations will be priced and approved.
- Add a realistic validity date and anticipated lead time.
For a broader workflow, read how to create a professional quote. The professional quote contents checklist is also useful before issuing the final version.